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Okay so this isn’t about our inventory system – only because we are just getting started on our eBay journey. It is a comment about what everyone ELSE has shared and what we have gathered from their generosity.
Vintage Happy has the best system I have come across so far – and is likely the one we will incorporate into our eBay store. The biggest time saver and organizer tip is to use the eBay item number for each item as your “inventory control number”.
I like Jay’s idea for simplifying the storage and search for items – a bin with a unique alpha-numeric ID that identifies the location for items. I would not use #1, #2 and so on for the numbers of bins, but rather something more like what Retro Treasures WV is using. A letter to identify what kind of items are in the bin and then the bin number in that category.
combine all these things into the database that Vintage Happy suggested and you have a winning combination! Then you can search the database by bin or item number and get the other info you need. You could even add in the tracking number and shipment method to the sold listings to help with returns and disputes.
The only organization piece that is missing from this system now is how to manage the invoices and receipts for all items. This will help with verifying COGS and general accounting. Not to mention the potential piles of paperwork that tend to accumulate in every business.
